Parents evenings without the spreadsheet.
Teachers tick slots, families book their own.
Parent-Teacher Conferences lets you set the evening, teachers tick when they are free, and each family books their child's teachers from an emailed link. No clipboards, no double bookings, no chasing.
Every parents evening starts from a blank grid.
- Today · 01
A grid of teachers and times, rebuilt each round
Someone lays out the slots, then chases every teacher for the times they can do. By the night, the file has three versions and nobody is sure which is current.
- Today · 02
Parents ring the office or queue at the door
Families email the office to ask for a time with each teacher, or turn up and wait. Nobody can say at a glance which slots are left or who has no meeting at all.
- Today · 03
What was agreed stays on a clipboard
The points from a short meeting get scribbled down, then lost. The parent hears nothing more until the next report.
You set it up once. Teachers and families do the rest.
Teachers tick their slots, you don't chase
Set the dated blocks, the slot length and the booking window once. Teachers tick the slots they can do, a block at a time or one by one, and you see who has offered what.
Families book their own child's teachers
Each family gets a personal link by email. It shows only their child's teachers and only the free slots, and a slot can be held by one family at a time, so there are no double bookings.
Notes that go home after the meeting
The teacher opens the student card from their day schedule, writes a note and emails it to the parents. If you use Student Wellbeing, the note can be copied to the child's log too.
From a blank round to a note home in four steps.
- 01
Create the round and publish it
Name the evening and add its blocks: a date with a start and end time. Choose a slot length from 5 to 60 minutes, set when booking opens and closes, add a location, and decide whether teachers can add an online meeting link.
- 02
Teachers tick when they are free
Each teacher opens their availability page, ticks the slots they can do and unticks the rest. Booked slots are locked, and the admin overview shows what each teacher has offered, booked and left free.
Tick a whole block or single slots. Booked slots stay locked. - 03
Families book from an emailed link
Send each family their personal link, one class or year group at a time. They pick a slot with each teacher, and can move or cancel a booking later. Every booking comes with a calendar invite, and a reminder follows the day before.
- 04
Teachers run the evening and write the note
The day schedule lists every meeting with the student card one click away. After the meeting, the teacher writes a note, marks it completed and sends it to the parents. Wellbeing log copying is one more click.
Today's meetings in time order, with each note's status beside the name.
Who uses Parent-Teacher Conferences
Head and deputy heads
A clear picture of the evening: meetings booked, slots still free, and the children who have no meeting yet.
School office
Rounds set up in minutes, links sent by class, bookings made for families without email, and printed or CSV schedules.
Teachers and form tutors
Their own availability page, a day schedule with the student card, and a note to send home once the meeting is done.
Parents and guardians
One personal link: book, move or cancel a meeting, add it to their calendar, and read the notes the teacher sent.
Everything in Parent-Teacher Conferences
- Rounds with dated blocks and a fixed slot length of 5 to 60 minutes
- Booking window with an opening and a closing time for each round
- Teachers tick single slots or a whole block; booked slots stay locked
- Personal booking link for each child, sent by email, with no account
- Families see only their child's teachers: tutor, assistants, lesson teachers
- One meeting per teacher, and a slot can only be held by one family
- Move or cancel by link; calendar invite and a reminder the day before
- Optional online meeting link for each teacher in a round
- Day schedule per teacher with the student card one click away
- Notes emailed to parents; printed and CSV schedules for the office
€5 per enrolled student per month.20 zł per enrolled student per month.
A school of 400 students pays €2,000 / month8 000 zł / month.
Added to any FirstDay plan and billed alongside it. Switch it off at any time from Settings → Modules.
Get startedQuestions about
Parent-Teacher Conferences.
How is Parent-Teacher Conferences priced?
20 zł (€5) per active student per month, so it follows your roll. Archived students aren't counted. There's no charge per teacher, per round or per meeting. The price is a launch placeholder and will be confirmed before we ask you to subscribe.
Does it need other modules?
No. It works on its own. If your timetable is in FirstDay, a family sees their child's form tutor, assistants and lesson teachers. Without timetable data, every teaching member of staff is offered instead, and you can choose the teachers for each round yourself.
What can a family see on their link?
Only their own child's teachers, the free slots, their own bookings and the notes you have sent them. Never another child, another family's booking or anyone's email address. Each link belongs to one child, can be revoked, and stops working if the module is switched off.
Who can see the meeting notes?
A teacher sees the notes for their own meetings. A parent sees a note only after it has been sent. Copying a note to the Student Wellbeing log needs that module and the permission to write to the log.
Does it run the video call?
Not today. A round can offer online meetings, and each teacher adds a link from the video tool you already use. Families see it with their booking, but FirstDay doesn't host the call.
What if a teacher can't make their slot, or a family has no email?
A teacher can untick a free slot at any time. A booked slot is locked, so they cancel the meeting first and the family is told. For families without email, staff can book or cancel on their behalf, even after booking has closed.
Parents evenings without the spreadsheet. Teachers tick slots, families book their own.
Start with FirstDay, switch on Parent-Teacher Conferences, and have it running this week.