Every visitor declared
before they reach the door.
Visitor Management sends each visitor a short declaration to complete before they arrive, issues a QR pass, and gives reception one screen for who is expected, who is on site and who has left.
A signing-in book is not a safeguarding record.
- Today · 01
A book on the front desk
Names and times in handwriting nobody can read, on a page every later visitor can see. Finding last term's contractor means leafing back through months.
- Today · 02
Safeguarding questions at the door
Reception asks the questions while a queue forms behind the visitor, or the questions get skipped because the visitor is late for a meeting.
- Today · 03
Who is still in the building?
When the alarm goes, the signing-in book is still on the desk inside. Nobody is sure whether the plumber left at lunchtime.
Know who is coming, who is here, and who has gone.
A record for every visit
Name, purpose, host, badge number and the times in and out, in a visit log you can search and export as a CSV.
Declared before they arrive
Visitors answer the safeguarding questions, add an emergency contact and give GDPR consent on their own phone. Reception just scans the pass.
An on-site list you can trust
A live list of everyone signed in, with an evacuation roll call. Anyone left signed in from an earlier day is checked out by a nightly sweep.
From invitation to check-out.
- 01
Invite them, or let them register
Invite a visitor by email from the reception desk, or publish an online registration form as a link or an embed on your own website.
- 02
They declare before they arrive
The visitor fills in their details, the safeguarding questions and GDPR consent, and can add a photo. Their QR pass arrives by email with a 9-digit backup code.
The declaration is done on the visitor's phone, before they set off. - 03
Scan them in at reception
Scan the pass or type the backup code, check them in and print a badge. Walk-ins are registered on the spot, with a safeguarding acknowledgement and GDPR consent.
- 04
Check out and keep the record
Check visitors out as they leave. Each night FirstDay checks out anyone left from an earlier day, marks no-shows and expires unused invitations.
Who uses Visitor Management
Reception
One screen for today: who is expected, who has declared and who is on site.
Safeguarding lead
Every visitor's safeguarding answers on their visit record before they are through the door.
Operations / Site manager
A live on-site list, an evacuation roll call and a searchable history of every visit.
Visitors and families
A short form on their own phone and a QR pass by email. No account, no app.
Everything in Visitor Management
- Email invitations with a pre-visit declaration link
- Online registration form as a link or an embed for your website
- Safeguarding questions, emergency contact and GDPR consent
- QR pass by email, with a 9-digit backup code
- Walk-in registration at reception, with an optional photo
- Badge printing on label sheets or a thermal roll
- Live on-site list and an evacuation roll call with a printable roster
- Nightly check-out of stragglers, plus no-shows and expired invitations
- Searchable visit log with CSV export
- Optional retention window that clears personal details from old visits
€50 per school per month, whatever your headcount.199 zł per school per month, whatever your headcount.
Added to any FirstDay plan and billed alongside it. Switch it off at any time from Settings → Modules.
Get startedQuestions about
Visitor Management.
How is it priced?
One flat price per school: 199 zł (€50) a month, whatever your headcount. There is no charge per visitor, per pass or per badge.
Do we need other modules?
No. It works on its own, with its own evacuation roll call. If you also run Fire Drill, everyone checked in when a drill starts appears as a Visitors group on its live board, and this roll call becomes a printable backup.
Who can see the safeguarding answers?
Only staff whose role includes access to Visitors, with separate permissions to create, update and delete. Changes are written to the audit log. Set a retention window and the nightly sweep clears contact details, health answers and photos from finished visits older than that, while the visit itself stays in the log.
Do visitors need an app or an account?
No. The declaration opens from a link in the browser, the pass arrives by email, and visitors can download or email themselves a PDF copy of what they declared.
Can reception work from a phone?
Yes. The FirstDay mobile app shows who is expected and on site, registers walk-ins, and checks visitors in or out with the code from their pass.
Will the host be told when their visitor arrives?
Not automatically today. The host is named on the invitation and on the visit record, so reception knows who to call.
Every visitor declared before they reach the door.
Start with FirstDay, switch on Visitor Management, and have it running this week.